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Exhibitor FAQs

2018 Sponsor & Exhibitor FAQs and Resources

Welcome to the 2017 Employer Healthcare & Benefits Congress. This page will have all of the details you need for exhibition and sponsorship for the upcoming Congress, October 28 – 30, in Orlando!

Becoming an Exhibitor

1. Who do I contact to reserve an exhibit booth?

Please email info@employerhealthcarecongress.com and a branding coordinator will reach out to you within 48 hours.

2. Is there a deadline for becoming an exhibitor?

Booths are reserved on a first come, first serve basis. Please contact us today to receive the most updated exhibit hall layout and availability. Exhibitors who register after September 1, 2017 will not be eligible for any of the printed benefits due to printing deadlines.

 Passes for Exhibitors

1. How many registrations are included in my sponsorship?

All sponsorship levels include a specified amount of full registrations.

  • Exhibitor Sponsorship ~ Includes 2 Conference Registrations
  • Silver Sponsorship ~ Includes 3 Conference Registrations
  • Gold Sponsorship ~ Includes 4 Conference Registrations
  • Gold Elite Sponsorship ~ Includes 4 Conference Registrations
  • Platinum Sponsorship ~ Includes 5 Conference Registrations
  • Diamond Sponsorship ~ Includes 6 Conference Registrations

If you would like an additional conference pass to any of the packages, you may purchase an “Exhibit Hall Only” pass for one additional attendee to manage the booth at a $399 rate.

2. How do I register all of my included registrations?

You can register your attendees through our online registration system. We request that all sponsors register their participants 30 days prior to conference dates. Please contact Miguel Dorsan, 561-790-1176 x 802 for questions/inquires on registration.

3. How do I obtain my badge?

You can check in at the Registration Desk. (Please see Exhibit Hours below). Badges will not be mailed to you prior to the show.

Preparing for the EHBC

1. Once I purchase an exhibit booth, what additional information and materials do you require for participation?

Once you have signed your exhibitor contract, we ask that you please provide us with a High Resolution (300dpi) logo to be placed on our website. Additional sponsorship benefits such as the social media campaign will require a 50-word corporate profile about your company.

2. What are the deadlines to fulfill my sponsorship benefits?

All exhibitor/sponsor logos, advertisements and 50-word corporate profile must be received by September 1, 2017 for it to appear on conference signage, promotional materials and eProgram.

3. What is included in my exhibit booth space?

Each 10? x 10? booth will be set with a 8? high back drape‚ and 3’ high side dividers. Each booth will include the following: 1 – 6’ x 30” draped table, 2 – side chairs, 1 – waste basket, and a one-line booth identification sign. Carpeting of the booth is not included. The exhibit hall is carpeted.

4. How do I order extra furniture, carpet or accessories for my exhibit booth?

To order additional furniture, carpet or accessories, please view your Exhibitor Packet that you will receive via email or call our Exhibiting Services Company with any questions/needs you may have.

2018 Tradeshow Services & Exhibitor Kit Coming Soon!

5. How do I reserve my hotel rooms?

Coming Soon: Gaylord National

On Site Questions

What are the Move in/Set up and Move out/Tear down times?

10/28  Sunday

8:00am-5:00pm  Exhibitors move-in

10/29  Monday

8:00-10:00am Small Exhibitors only load-in and established Exhibitors final setup

10:00am-12:00pm- Exhibit Hall CLOSED to All. Brede Exposition final prep

12:00-1:00pm Exhibitors Only prep for Exhibit Hall Opening

1:00-2:00pm Exhibit Hall open to participants…Lunch Complimentary

2:00-5:00pm Exhibit Hall Open to ALL, includes: Power Sessions, Think Tanks &Forums

5:-5:45pm Reception in Exhibit Hall

5:45pm Exhibit Hall Closes

10/30  Tuesday

12:00-1:00pm Exhibitors Only prep for Exhibit Hall Opening

1:00-2:00pm Exhibit Hall open to participants…Lunch Complimentary

2:00-5:00pm Exhibit Hall Open to ALL, includes: Power Sessions, Think Tanks &Forums  

5:-5:45pm Reception in Exhibit Hall

5:45pm Exhibit Hall Closes. STRIKES for load-out

 

10/31 Wednesday

8:00am-12:00pm Final load-out of Exhibit Hall

 

Deadlines & Important Notes

Monday, August 21, 2018- All Company Hi-Resolution Logos, Ads and 50-word Corporate Profiles Due

Show the World
You Mean Business

Fill out the form below and our team will design a custom sponsorship package for you

Become a Sponsor/Exhibitor
Click Here to Look Inside the Exhibit Hall button